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Mueller Neighborhood Assn Steering Committee Minutes 6/3/2014
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Mueller Neighborhood Association Steering Committee Minutes
June 3, 2014
HEB Community Room, 1801 E 51st St., Austin, TX

Steering Committee Members Present: James Nortey, Chair; Sandy Parks, Treasurer; Mateo Barnstone, Susan Egan, Dave Neider, Tim Moriarty, Kevin McGillicuddy, Ani Colt, Corky Hilliard, Helen Walker

Steering Committee Members Absent: Janeka Rector, Vice-Chair; Karen Sharp, Secretary; Lucky Berry, Kathy Sokolic

Guest: Kat Malcolm

1. Meeting called to order at 7:30 p.m. by James Nortey, Chair

2. May Steering Committee Minutes – Approved previously over email

3. Treasurer’s Report – Sandy
a. The reconciled bank balance at May 31st, 2014 is $ 8621.38. During May, there was $170.00 received, $10.00 in dues money, and $160.00 in FPF ad income. Checks were written totaling $266.99, including $150.00 for the McBee etal grant, $71.99 for the Bike to Work grant, $40.00 for MNA meeting coffee, and the monthly Frost bank fee of $5.00.
b. Today Sandy wrote a check to Mike’s Print Shop for $666.50 for the spring edition of the FPF. 1075 copies are expected to be delivered this weekend.
c. The basics of an MNA PayPal account have been set up. PayPal does not recognize a 501(c)(4) as a tax exempt organization with respect to discounted PayPal fees. Our charge will be 2.9% plus .30 per transaction. A $5.00 dues payment will become $ 5.44.
d. Sandy is currently waiting for the final launch of the new MNA webpage before PayPal can be activated. She will need the assistance of a web committee member to set up the “pay with PayPal” button on the new web site. We are also anticipating signing up for a PayPal card reader, similar to the Square, and she will need assistance with this setup also.
e. The first meeting of the MNA’s fledgling budget committee met May 20th, 2014. The committee members are Janeka, Helen, Karen and Sandy. MNA’s income sources, and expenses, in the framework of the needs of the four main committees (External Relations, Governance, Membership and Neighborhood Enhancement) , their subcommittees, and expectations of 2014 MNA activities were discussed. Since the fiscal year is half over, our goal is to establish a template to formalize the budget process for future MNA steering committees, and to be cognizant of the funds available for grant requests for the remainder of this fiscal year.
f. If you will be purchasing goods for the MNA, please email Sandy (sandra_parks@att.net) for a sales tax exemption certificate. We are not required to pay sales tax on our purchases, but we will be charged sales tax unless you present the exemption certificate. 8.25% savings!

4. Old Business
a. Grant Policy – David Neider. Extensive discussion regarding details of proposed grant policy, primarily in areas of advance period required for grant requests, naming conventions for events, and intent to demonstrate openness to general Mueller community. David will take suggestions and update policy for further review.
b. Website Committee – David Neider - tabled

5. New Business
a. Austin Neighborhood Council (ANC)- East has created a resolution on TxDOT issues
• Concerns expressed by steering committee members regarding resolution that has been prepared by ANC-East;
• Result of discussion is that MNA Steering Committee will email to ANC-East to state that MNA Steering Committee is unable to support ANC-East resolution at this time
b. Fourth of July – Special Guest Kat Malcolm
• Discussion regarding events to take place on the Fourth including parade, Apple Pie contest, pool party, and more - outlined in handout provided by Kat
• Kat will order trophies for Apple Pie contest (Approx. $30), HEB is providing gift cards for the winners.
• Kat will also arrange for water.
• Other than watermelons provided by HEB (Joe Denton will be slicing watermelons and will deliver at 9:15 a.m.) no food will be provided for the event
• Need help with pop-up tents for MNA table, and with coolers for water (Kevin will provide) and ice
• Frost Bank will provide Ice Cream truck(s)
• Pool Party is 10:00 a.m. to Noon; no lifeguards, so resident rules apply
c. MNA draft letter in support of East West Connectivity – Mateo Barnstone
• The SC reviewed a draft of a letter by Mateo to be sent to various Austin City Council members and the Mayor
• Will also copy in area US Representatives and will provide a copy to Carol Drennan so that the PIAC will be in the loop
• Various edits to proposed letter discussed; Mateo, Susan and James will edit it before sending.

6. June 21 MNA General Meeting – to be held at Seton Administrative Office Auditorium, 1345 Philomena at 10:00 a.m.
• Treasurer’s Report
• PIAC Report
• Volunteer Opportunities with Care Communities (Roger Temmes)
• Annoucement about 4th of July Parade (Kat Malcolm)

7. Meeting Adjourned at approximately 9:00 p.m.
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